We will be holding our Annual General Meeting on 16 October 2013 at 7:30 at ACT Sport House, 100 Maitland Street in Hackett. The draft agenda for the meeting is included in this posting. We have invited three guest presenters. Greg Mews from the National Heart Foundation who will be speaking on integrated urban design and sustainable transport. Larissa Redmond and Chris Taylor from Team Telstra will be speaking on the north Canberra rollout of the National Broadband Network. Before the AGM takes place,the committee intends to propose a special resolution to discuss changes to the Constitution. The changes are in the draft agenda for discussion.
NORTH CANBERRA COMMUNITY COUNCIL INC.
DRAFT AGENDA
ANNUAL GENERAL MEETING 2013
ACT Sports House
100 Maitland Street Hackett
7.30 – 9:30 pm
WEDNESDAY 16 OCTOBER 2013
1) Welcome, Attendance and Apologies
2) Guest speaker: Dr Greg Mews, Active Living Coordinator with the National Heart Foundation. Greg has strong interests in integrated urban design and sustainable transport.
3) Guest speakers: Larissa Redmond and Chris Taylor, Team Telstra. They will provide us with an update on the north Canberra rollout of the National Broadband Network.
4) Discuss a special resolution to change the Constitution of the North Canberra Community Council. The committee proposes to change the current rules of clauses 15 and 26 with the model rules, as set out below:
15. Election of committee members
| Current Rules | Model Rules |
|
(1) Nominations of candidates for election as office bearers of the NCCC or as ordinary committee members shall be made in writing, signed by 2 members of the NCCC and accompanied by the written consent of the candidate (which may be endorsed on the nomination form). |
(1) Nominations of candidates for election as office-bearers of the association or as ordinary committee members- (a) must be made in writing, signed by two members of the association and accompanied by the written consent of the candidate (which may be endorsed on the nomination form) and; (b) must be given to the secretary of the association not less than 7 days before the date fixed for the annual general meeting at which the election is to take place. |
26. Notice
| Current Rules | Model Rules |
| (1) Except where the nature of the business proposed to be dealt with at a general meeting requires a special resolution of NCCC, the Secretary shall ensure that the members are advised by appropriate means of the place, date and time of the meeting and the nature of the business proposed to be considered. |
(1) Except if the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 14 days before the date fixed for the holding of the general meeting, send by email or prepaid post to each member at the member’s address appearing in the register of members, a notice specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting. |
| (2) Where the nature of the business proposed to be dealt with at a general meeting requires a special resolution of NCCC, the Secretary shall, at least 7 days before the date fixed for the holding of the general meeting, ensure that the members are advised by appropriate means of the intention to propose the resolution as a special resolution. |
(2) If the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 21 days before the date fixed for the holding of the general meeting, send notice to each member in the way provided in subsection (1) specifying, in addition to the matter required under that subsection, the intention to propose the resolution as a special resolution. |
5) Read and confirm the draft minutes of the 2012 Annual General Meeting, and note any actions arising
6) Chair’s report
7) Treasurer’s Report
8) Receive and consider:
a) the audited statement of accounts for the financial year 01 July 2012 to 30 June 2013;
b) a copy of the auditor’s report in relation to the association’s accounts;
c) a report stating the name of each member of the committee; principal activities and any significant change in the nature of those activities; and the net profit or loss for the most recently ended financial year.
9) Appointment of Auditor
10) Election of Office Bearers
11) Other business
i. Motion that General Meetings continue to be held at 7.30pm on the third Wednesday of each month, excluding December and January.